SERVICES
PARTICIPANT GUIDELINES
ALTA47 HEALTH AND SAFETY POLICY
FACILITIES
Last updated 3.6.2024
We welcome everyone to our programming and are committed to making our events accessible, and to making arrangements that allow all attendees to participate in the conversation. Please be respectful of another person’s right to use accessibility resources, and remember that some disabilities are invisible. ALTA can best meet accessibility needs when requests are sent at least two weeks in advance of a given event.
We encourage all attendees to continue to check this page as our 2024 planning continues. It will be updated frequently throughout the upcoming months.
Questions about access, or need to request any disability-related accommodations that will facilitate your full participation in ALTA's programming, such as ASL interpreting, CART captioning, wheelchair access, etc.? Please contact Program Director Kelsi Vanada (520-621-6123).
Services
ASL Interpretation
Sign language interpreters are available at ALTA47 upon request. Please make requests at least two weeks in advance of a given event, with a list of events you plan to attend (that is, by October 11 for the conference). To request an interpreter, contact Kelsi Vanada by email or by phone at (520) 621-6123.
cart captioning
CART captioning is available upon request at ALTA47. Please make requests at least two weeks in advance of a given event, with a list of events you plan to attend (that is, by October 11 for the conference). To request an interpreter, contact Kelsi Vanada by email or by phone at (520) 621-6123.
deaf and hard of hearing services
In addition to scheduling interpreters and/or CART services, all plenary sessions will be equipped with a microphone and speakers. Larger conference session rooms will also have microphones and speakers to ensure that sound carries well for the audience in larger spaces. If it would help you to sit closer to the front / to the speaker, please look for the stretchy blue seat bands with disability access symbols printed on them and take a seat in these reserved spaces. Interpreters and captioners may also use these seats, when present, along with anyone else who needs access to the front of the room.
blind and low-vision services
Our program book will be available as a printed booklet, and as an accessible PDF. Workshop leaders and panelists are asked to provide large-print versions of any printed materials they hand out during their session. Make sure to provide at least five copies in large-print format in boldface, fourteen-to-sixteen-point font size, on white paper stock for those who may be visually impaired.
wheelchair rental
The Hyatt does not have wheelchairs to rent.
Recordings
ALTA is unable to record or livestream the in-person events during ALTA47.
Participant Guidelines
For presenters
All presenters and readers are asked to help make our programming accessible by following these guidelines for giving accessible presentations.
If your session or reading will be ASL interpreted, you must agree to provide copies of your notes or translations to the interpreter in advance, so that they may have adequate time to prepare.
Papers and handouts
ALTA is not a paper conference, and participants are asked not to read papers during their session. Referencing prepared bullet points or notes is allowed, and even encouraged, and accommodations will be made for those who need to read their presentation. However, papers are unavailable to be circulated before, during, or after sessions.
If workshop leaders choose to share handouts with their participants, they are requested to circulate these by email in advance of the conference. Be sure to provide a couple of large-print copies if you share any handouts at the conference.
ALTA47 Health and Safety Policy
At ALTA, community is our priority, and our goal is to create a safe and positive ALTA conference in Tucson this fall by reducing health risks and acting out of care for ourselves and others. Making the conference more accessible to disabled and immunocompromised participants helps keep all of us safer and healthier. Masks are required when attendees are in the audience during ALTA events in the hotel. Exceptions may be made if a participant cannot wear a mask due to sensory or medical issues. Panelists and readers may choose to unmask when speaking only. Read more in our Health and Safety Policy.
Facilities
ALTA47 conference hotel
The conference meeting space at the Hyatt Regency Hotel is located on two levels with an elevator and an escalator between floors. Accessible restrooms are located near the meeting space. All event rooms will include wheelchair-accessible seating distributed throughout the space, and adequate space for aisles/routes. Plenary session spaces will be equipped with microphones and speakers. Accessible guest rooms are available and can be reserved when booking through ALTA’s discounted hotel block link on our Hotel and Travel page. For more information about the physical features of the Hyatt's accessible rooms, common areas, or special services relating to a specific disability, please call or visit the Hyatt's website.
Hotel Areas with Accessible Routes from Accessible Public Entrance: Fitness Center/Exercise Facilities, Meeting Room/Ballroom Area, Restaurants, Business Center, Guest Rooms, Registration Area.
Accessible Hotel Areas: Public Restrooms, Restaurants, Registration Desk, Concierge Desk, Public Entrance, Fitness Center/Exercise Facilities, Business Center.
Accessibility for Guest Rooms and Meetings: Text Telephone TTY, Closed-caption or closed-captioning decoders for guest room televisions, Assistive listening devices for meetings provided upon request, Accessible guest rooms with mobility features have doorways with 32 in (0.81 m) of clear width.
Accessible Hotel Parking and Transportation: Self-Parking for Cars, Accessible Transportation with Advance Notice, Van-Accessible Self-Parking.
Onsite Accessibility Contact
Requests onsite are best directed to the Registration Table during conference hours. No one is required to disclose a disability, but we can better meet specific needs if we know well ahead of the conference that a reasonable disability-related accommodation will be needed. We will do our best to meet accessibility needs that come up during the conference.
ALTA47 Offsite Event Access information
ALTA does not sponsor offsite events; offsite event organizers that have listed their event in the conference program book have certified that they verified that the venue where their event will be held is accessible according to standards of the Americans with Disability Act (ADA). Descriptions of the access features at offsite event locations that sent their information to ALTA will be given in the ALTA47 program book. If you have any questions or concerns about specific offsite events, please contact the organizers of the event directly (contact information will be listed in the program book for offsite events that sent their information to ALTA).